Jubilee Challenge Plus Rules

JUBILEE CHALLENGE PLUS 24 RULES

1 AUGUST 24

INTRODUCTION

Jubilee Challenge Plus

1. Following a successful pilot the JC+ has now been fully integrated as a Challenge from 2024. This Challenge is aimed at young adults with SEND[1] (i.e. SEMH, ASD, SpLD, etc.) who would find the Jubilee Challenge too easy but the Ten Tors Challenge too inaccessible due to their respective SEND. It provides an appropriately arduous Challenge across difficult terrain and in very changeable weather over at least 18kms, including an overnight camp.

Roles and Responsibilities

2. Director. The Director Ten Tors (the Army’s Commander South West) is responsible for the safe and efficient conduct of the Ten Tors Event and the safeguarding of the Army’s reputation with regard to Ten Tors. The Director may amend these Rules at any time and in all matters their decision is final.

3. Head of Establishment (HoE). The employer represented by the HoE (e.g. the head teacher of a school, the commandant of a cadet force, the district commissioner of scouts, the chairman of a rambling club or similar for other establishments) is ultimately responsible for the safety of participants in training, although this may be delegated to a designated Team Manager (TM). The HoE must assure the Director Ten Tors that all the team management are competent and suitable for the role to which they are assigned. By sponsoring an entry, the HoE accepts responsibility for all their participants’ behaviour in training and during the Event, including individuals who are not normally members of their own Establishment.

4. Team Manager. The TM, appointed by the HoE, is:

a. Responsible for the management and coordination of one or more teams on behalf of the Establishment and is the identified link with the Organisers.

b. Responsible for the planning, conduct and supervision of training including the production of the Establishment’s training programme.

c. Required to assure the Director that all participants are eligible to participate, agree to abide by the Jubilee Challenge Plus Rules, Charter and ethos, and are sufficiently trained, physically prepared and suitably equipped to complete their Challenge even in adverse conditions.

d. Responsible during the Challenge for the conduct and safety of participants before the start and after the finish of their Challenge, and of the team staff and supporters at all times.

e. An individual can only be the TM for one establishment, however, they may still be recorded as Team Staff for another establishment.

Where TMs are not suitably qualified to manage training or assure the Director, then they should take advice as necessary. With the agreement of the HoE, the TM may delegate training and other duties to competent and qualified assistants.

5. Participants. By taking part in Ten Tors training and participating in the Challenge, participants agree to strive to achieve the Charter’s objectives and are to obey the Jubilee Challenge Plus Rules.

GENERAL

6. Eligibility. Establishments from the South West Region (Bristol & NE Somerset, Cornwall, Devon, Dorset, Gloucestershire, Somerset, and Wiltshire) may enter teams. Teams may be accepted from elsewhere at the discretion of the Director.

a. Only young people with an Education, Health and Care Plan (EHCP) are eligible to participate.

b. Establishments may enter up to 2 teams with a maximum of 4 participants per

team. The route is physically arduous and challenging and is not appropriate for

participants with significant physical disabilities.

7. Team staff competence. As a condition of entry TMs must certify that team staff are competent as detailed in Annex C - Staff Qualifications, noting that at all times safety in training remains the responsibility of the Establishment.

8. Medical Conditions. TMs will be required at pre-registration to disclose participants’ pre-existing medical conditions (including allergies) and any medications being used, and to certify a participant’s fitness to undertake their Challenge. Any doubt as to the fitness of the participant is likely to require a dialogue between the TM and a medical practitioner familiar with the rigours and remoteness of the Challenge and documentation of the person’s fitness to undertake it. Careful consideration should be given to the potential time delay before external medical support can be provided given that this may require foot movement over long distances and arduous terrain. The Director reserves the right not to accept a participant on medical grounds.

9. Liability. The Organisers accept no liability for safety in training nor do they accept liability for any injuries (including injuries resulting in death) arising from participation in the Event except to the extent that any such injury arises from the neglect or default of the Organisers. The HoE and/or participants are advised to consider any insurance requirements.

10. Data Protection. The HoE is required to provide assurance that team staff, accompanying adults, and participants (or, for those under 18, their parents) have given their approval for personal data to be stored and used by the organisers for Ten Tors’ purposes including informing medical and emergency services if required. Personal data are destroyed after the Event.

11. Photography. Official photographers record images of training and the Event. The HoE is required to certify that parents/guardians have given their consent for suitable and appropriate photographs to be taken, stored and published. A Media Consent form will need to be completed for every participant under the age of 18, which will be distributed and completed via the TM dashboard prior to the event.

12. Infringements. Individuals, teams and establishments agree to follow these Rules and accept that at any stage during the training and the challenge the Director may penalise them for any of the following:

a. Breaking these Rules or any other directions given by the Ten Tors Organisers.

b. Activities likely to bring Ten Tors into disrepute.

c. Failing to meet the administrative deadlines.

13. Penalties. Penalties may include disqualification from present or future events. In all cases the decision of the Director is final.

14. Age. All those taking part must be between the ages of 14 and 19 as at 31 August of the year of the Challenge.

15. Individual training requirement. Before the Challenge participants and accompanying adults must complete a structured and progressive programme of training suitable to the terrain to be covered, which includes a minimum of 2 days of training at the distance the participants have been entered for, plus one supervised overnight camp.

16. Route. Participants and Accompanying Adults must be physically able to take part in this arduous Challenge across difficult terrain and in very changeable weather over at least 18kms, including an overnight camp.

17. Composition of Teams. Maximum of 4 participants per team. Teams and Accompanying Adults are not permitted to merge at any point during the hiking part of the Challenge but can at the overnight camps for non-walking support staffing economies.

PRE-EVENT

18. Applications. Applications to enter, which must be authorised by the HoE, are to be made through the TM’s dashboard on the Ten Tors website by the announced deadline. Late entries will not be accepted.

19. TMs’ Briefing. The TMs’ Briefing is held in the October of the year preceding the Event at Okehampton Camp. TMs must have attended a Briefing within the 3 years preceding the Event - if they have, a member of the Team Staff (who is registered on the TMs’ Dashboard) is to attend in their place. Establishments entering more than one challenge (TTC, JC and/or JC+) must send an attendee for each. Attendance at the TMs’ Briefing is mandatory and failure to attend will result in Establishments being de-selected from the Event.

20. Pre-registration. The TM is responsible for pre-registering data on participants, Team Staff and (for the Jubilee Challenge) accompanying adults online by the date published on the Ten Tors website.

TRAINING

General

21. Requirement. The Jubilee Challenge+ is a demanding expedition and thorough preparation and training are essential to complete the Challenge safely. The HoE is responsible, vicariously, through their TM, for all aspects of training including safety, planning, conduct and equipment.

22. Training in the Dartmoor National Park (DNP). The detailed rules for training in the Dartmoor National Park (DNP) are contained in the Green Card – Rules for Training on Dartmoor.

23. Incidents. The TM is responsible for ensuring that the Organisers are informed within 24 hours of any Ten Tors related incident during training that:

a. Involves the emergency services.

b. Results in hospital treatment.

c. May result in media coverage.

d. May lead to complaint from a 3rd party.

THE EVENT

General

24. Routes. All locations shown on a route must be visited in the sequence shown.

25. Clothing and equipment. The TM is responsible for ensuring that individuals are equipped to complete their Challenge. A list of items that must be carried or worn is at Annex B – Mandatory Clothing and Equipment to these Rules.

26. TM’s responsibilities. TMs and Team staff are to obey the Orange Card – Rules for Team Staff which details their responsibilities during the Event.

27. Participants’ responsibilities. Participants are to obey the Pink Card – Rules for Participants which details the relevant rules and procedures for their Challenges.

28. Pets. Dogs and other pets are not allowed to accompany any of the Challenges except for certified assistance dogs.

29. Self Sufficiency. Although the ethos of Ten Tors is of self-sufficiency, the following measures are to be followed during the Challenge:

a. 3 or 4 Accompanying Adults per team of 3 or 4 participants, or at least 2 accompanying adults if fewer than 3 in a team, who will walk with the participants throughout the Challenge. All accompanying adults must have a current (within the last 3 years) Enhanced DBS-check issued by the establishment they are working with.

b. The accompanying adults must also have regular, (preferably daily) contact to ensure positive, trusting, established relationships with the participants. One of the accompanying adults must be the Walking Leader, All accompanying adults are to be responsible for the welfare and safeguarding of their participants during the Challenge.

c. A nominated Accompanying Adult is to be a qualified Walking Leader, who is responsible for the safety of the Team throughout the Challenge and, as a minimum, is to hold a Hill & Moorland / Summer Moorland Leader qualification.

d. Any participant who Falls Out or is Crashed Out from the Challenge is to be accompanied by one of the Accompanying Adults through the Fall Out system until handed over to the Establishment’s In-Camp Adult in Okehampton Camp.

e. A team of 2 participants with 2 Accompanying Adults will be Crashed Out if either of the participants can no longer continue.

f. Teams can contain other Accompanying Adults as assistants; however, they cannot act as Walking Leaders or DBS-checked adults unless qualified to do so.

g. If at any stage a Team is no longer sufficiently accompanied, they will be held at a Safety Control until the deficiency can be made good.

h. TMs must Pre-Register all Accompanying Adults, which includes certifying that they are sufficiently fit, trained, physically prepared and suitably equipped to complete the Challenge, so that they are able to provide support to the Challengers as required.

i. Participants and Accompanying Adults must only camp overnight at the JC+ Campsite.

j. Campsite and evening meal must be prepared/established by additional establishment staff acting as a Support Team, ready for when the participants and Accompanying Adults arrive at the overnight camp location.

30. In-Camp Adult. TMs are to nominate themselves or a Deputy TM as the In-Camp Adult, who is to remain available in Okehampton Camp to receive a Fall Out or Crash Out.

31. Medals. Participants are awarded Bronze, Silver and Gold medals for each successive time they complete the Challenge. If they succeed more than 3 times, they will continue to receive a Gold medal for subsequent successful challenges within the age limits.